Enrolment Policy

RATIONALE

Salamah College is a comprehensive co-educational K–12 Islamic school committed to delivering high-quality education underpinned by strong Islamic values and operating in accordance with the requirements of the New South Wales Education Standards Authority (NESA). Since its establishment in 2012, the College has continued to grow and evolve, providing students with a supportive, inclusive and academically focused learning environment that promotes excellence, wellbeing and personal development.

The purpose of this page is to provide prospective and current families with a clear overview of the enrolment process at the College. It outlines the procedures, requirements and expectations associated with applying for and maintaining enrolment, while ensuring a transparent, fair and consistent process that reflects the values, ethos and educational vision of the school.

All enrolment applications are processed in order of receipt, with consideration given to factors including the applicant’s support for the ethos and values of the College, siblings currently attending the College and other criteria determined by the College from time to time.

As a proudly CRICOS registered school (CRICOS Provider Code: 04389H), Salamah College also welcomes international students and is committed to maintaining high standards of educational quality, student welfare and compliance.

Once enrolled, students and families are expected to support the values, policies and ethos of the College and comply with all school expectations and requirements in order to maintain their enrolment and contribute positively to the wider College community.

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BEST PRACTICE GUIDELINES

Waiting list

Families wishing to enroll their children and siblings at the school must follow the enrolment process outlined below. This means that a child may be recorded on the waitlist in order to be considered according to the School’s Best Practice Guidelines; however this does not mean that enrolment is guaranteed.

Notification for interview and assessment

If parent and child do not attend the interview or the entrance assessment the child’s name will be removed from the waitlist. All placements are subject to withdrawal of offer by Salamah College, should circumstances under which the offer was made alter prior to enrolment.

Enrolment Considerations

It is essential that parents have an understanding of Salamah College Philosophy and a desire for their children to participate fully in the life of the school. Once a child is enrolled, parents are advised to further their knowledge of Salamah College as their child progresses through the school by attending all Parent Evenings, visiting the school, and supporting the college ethos and principles.

Before your child is offered a place at Salamah College, the following factors are considered:

– Interview and Classroom Appraisal (entrance exam, previous school report).

– Current student numbers, application date, age, balance in the classroom, child’s readiness for school, learning needs, academic and behaviour record.

– Sibling priority is not guaranteed. Preference will normally be given to siblings of children attending the school, provided the family has continued to demonstrate support for the school.

Conditions for Acceptance

On acceptance of the offer of a position the following conditions must be agreed to:

– That a non-refundable, non-transferable $150 Enrollment Fee In Advance is paid.

– That once students are enrolled they are expected to support the school’s ethos and comply with the school rules to maintain the enrolment.

Probationary Period

In certain circumstances there is a probationary period of one (1) term for new students. At the end of the probationary period, parents are advised of the continuation or termination of their child’s enrolment. The probationary period may be extended at the discretion of the School Principal or his delegate. If the child is withdrawn within the probationary period, the balance of the tuition fee only (excluding building fund payments and the Enrollment Fee In Advance) is refunded for that term. After the probationary period has lapsed, no refund is applicable.

THE ENROLMENT PROCESS

Step One

Step One – Expression of Interest Form

· All new applicants wishing to enroll at Salamah College need to complete the Expression of Interest Form which can be forwarded to the school at any time for consideration, however within an appropriate time frame prior to an interview process.

· The Expression of Interest form for new students requires a basic student information, school connection and family information.

· The form is returned to the Enrolment Officer, an acknowledgement letter is sent and student information is entered on the school’s database.

· An interview may be required for new students.

Step Two

Step Two – Student/Family Information Form

All those who have completed an Expression of Interest Form are contacted by the Enrolment Officer prior to the entrance exam. The Information Form accompanies a letter regarding the enrolment process and includes the Enrolment Contract and current Fee Schedule .

· On completion of the Information Form, these are returned to the Enrolment Officer where they are checked for completed information.

· Where documentation is missing, families are contacted to provide the appropriate data.

· Once documentation is complete the Enrolment Officer arranges an interview with the Principal or his delegate if required and will notify the parents of the entrance exam.

· The Information Form and any other necessary documentation is required to be returned by a specific date and the entrance exam and interview process where applicable cannot proceed unless the Information Form is completed by that date.

· Where additional information or reports are required, the enrolment application process may take longer.

Step Three

Step Three – Interview

· A formal letter will be posted to inform parents about the date of the entrance assessment and interview. This normally takes place in term 3 of each year.

· For annual intake of students, interviews with the family and the applicant, where applicable are held up to a 2 month period as arranged by the Enrolment Officer.

· It is the school’s responsibility that parents/guardians be made aware of full and frank disclosure requirements when completing the Information Form. This includes advising parents/guardians that failing to provide relevant details and assessments may result in the cancellation of an enrolment interview.

· Parents/guardians will be required to discuss their financial capacity to pay fees and the options open to them to do so in fee and voluntary contribution payments.

Step Four

Step Four – Notification of Outcome of Interview

· The enrolment officer informs the applicant the family by phone or through a letter of an offer of enrolment.

· The parents/guardians and applicant sign the Enrolment Contract and return it to the Enrolment Officer. A signed Enrolment Contract is retained by school and one copy is retained by the parents/guardians.

· Parents accepting the College’s offer of enrolment are required to return the signed Enrolment Contract together with the non-refundable Enrolment Fee of $250 to confirm acceptance. In addition, school fees equivalent to two terms per child are required to be paid in advance prior to the commencement of enrolment.

· If no offer of placement is made, the parents/guardians will be informed in writing.

Parents/Guardians’ Enrolment Contract is a legally binding contract between the parents/guardians and Salamah College.

The school will acknowledge enquiries in the most appropriate and timely manner according to its documented procedures.

THE ENROLMENT REGISTER

An electronic register of enrolments (SENTRAL) will be used. The register will contain:

· Student name, gender, date of birth , place and country of birth

· Nationality

· Residential address

· Date and grade of enrolment

· Previous school attended

· Family details

· Alternative family details (if any)

· Access restrictions (if any)

· Medicare details

· Medical condition (if any)

· Anaphylaxis medical information forms (if any)

· Individual registration number

· Enrolment status ie: full time, part time etc

· Date and grade of ceased enrolment

· Student’s destination

SCHOOL POLICIES

Students and parents/guardians are required under the Enrolment Contract to abide by and support the school policies as outlined in the Enrolment Contract. From time to time these policies may change as the need may arise.